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SURCA 2021 Division of Academic Engagement and Student Achievement

Virtual Oral Presentations

An Overview of SURCA 2021 Virtual Oral Presentations

As a presenter, you will explain your work and answer questions from judges and guests at your virtual presentation, who will range from those who generally understand the technical aspects of your work to those who know nothing about your topic. Three judges will be assigned to score your oral presentation. You will have a total of 15 minutes: 10 minutes is set for your presentation using a PowerPoint set of slides plus another 5 minutes for you to answer questions from judges or guests; there will be a 5-minute break between presenters. These times will be strictly adhered to. Following your presentation, you will need to be available for one additional hour immediately following, during which time judges only will visit with you to ask any questions these choose.

For your presentation (3:00-4:15 p.m.): You will be assigned to a Zoom meeting with a breakout room for your presentation. Each breakout room will have a total of 3-4 presenters including you, and you are expected to be present for all presentations–which are each a total of 15 minutes long. Your 3-4 judges and any members of the public–including faculty and staff, members of the community, guests you invite, your class peers, etc.–may attend your presentation and ask you questions.

For your question-and-answer session with judges only (4:30-5:30 p.m.): After all presentations are completed, there will be time for about a 10-minute break. Then you and fellow presenters will reconvene in the same Zoom breakout room with your 3-4 judges where they can ask you and your fellow presenters additional questions and discuss your project. In some cases, judges may ask you to share one of your PowerPoint slides again as they may have specific questions on a slide. You will be able to answer the judges’ questions as well as listen to your fellow presenters answer questions.

Dates and Times for SURCA 2021

Monday, March 29: Student Presentations and Judging

  • 3:00-4:15 p.m.: You will need to be in your assigned Zoom meeting during this entire time. Your presentation will be 10 minutes plus an additional 5 minutes for questions. Up to 3 other students will also present during this hour and there will be a 5-minute break between presenters.
  • 4:30-5:30 p.m.: You and fellow student presenters and judges will reconvene in your original Zoom breakout room where judges can ask questions about presentations–no members of the public will be there for this session. Please be prepared to share any of your presentation slides, if asked. You must be available in this Zoom session for the entire hour.

Tuesday, March 30: SURCA 2021 Awards Ceremony

  • 4:00-5:00 p.m.: You are encouraged to attend the SURCA 2021 Awards Ceremony, where awards will be made to top presenters in each of the 9 SURCA categories. The ceremony will be recorded and the link for the ceremony will continue to be available after the ceremony.

Preparing for Your Virtual Oral Presentation

A large part of the competition is based upon your interaction with judges, who may be  WSU faculty, post-doctoral graduate students, and/or members of the external community, such as alumni, business professionals, retired faculty, etc. To be well prepared for your presentation:

  • Review the judging rubric that will be used to evaluate all presentations. It shows how aspects of your presentation will be scored.
  • Practice your presentation and timing by yourself, with your faculty mentor, and with other students both in and outside of your discipline or your project’s SURCA category.
  • Be in the Zoom meeting in time to relax and feel comfortable with the setting.
  • Attend a special workshop on making virtual oral presentations at SURCA 2021 using a Powerpoint slide set. Each workshop is structured to share ideas on best practices and tips for success. Plan to go to either of these:

Training: Making Effective Oral Presentations

Assistant vice provost Mary Sanchez Lanier delivers a Zoom presentation on making effective oral presentations at SURCA 2021.

Interested in learning more about making effective oral presentations at SURCA? The above recording provides excellent training on this subject. It shows a workshop presented by vice provost Mary Sanchez Lanier that took place on March 1. In the training, Mary discusses how to make an effective presentation that covers all aspects of your project, work, and results (if applicable).

Award Ceremony

The SURCA 2021 award event will be Tuesday, March 30 starting at 4:00 p.m.; the link to the YouTubeLive meeting will be noted on the SURCA calendar–please check that page often so you can share the location with any guests you choose to invite, including your mentor. The ceremony will be recorded and the link will continue to be available following the ceremony.