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SURCA 2021 Division of Academic Engagement and Student Achievement

Information about Judging at SURCA

Who can judge at SURCA?

  • Faculty and post-docs from a post-secondary educational institution
  • Anyone with expertise and work experience from industry, government, non-profit organizations, and other entities outside of WSU
  • Mentors of students who are presenting at SURCA

Sign Up to Judge

What if I am from off campus?

We are delighted to have you as a judge! SURCA 2021 will be a virtual event which means you can judge from anywhere. In the future, we will continue to welcome off-campus judges when we return to an in-person event at the Pullman campus, and we will do everything to make your visit to WSU an enjoyable one. We will provide complimentary parking. Contact for information.

How Much Time Will Judging Take?

  • In advance of the event  Please review all abstracts assigned to you. They will be online in a downloadable pdf of the abstract book. You will be notified by email as soon as the book has been posted and is available to you.
  • Monday, March 29 (day of SURCA 2021)
    • 3:00-4:15 p.m.: Student Oral Presentations. You will attend one oral presentation session where 3-4 students will present their research and be judged by you, using a rubric provided to you. Students will have 10 minutes to present their work and 5 minutes for questions from you and public guests–we suggest judges allow guests to ask questions during this formal presentation session as you will have lots of time to ask further questions of the students in the session that begins at 4:30. Between each student presentation, there will be 5 minutes to allow judges time to make and review notes. All times will be strictly adhered to.
    • 4:30-5:30 p.m.: Q&A Session for Judges and Student Presenters only. There will be about 10 minutes for a break before this question-and-answer session starts. Only the same 3-4 judges and 3-4 students will return to the same Zoom breakout room as were in the presentation session, but this session is intended for follow-up questions.  All judges will be able to question each student and listen to the answers to questions asked by other judges. In general, you will have about 15-20 minutes per student, depending on how many students are assigned to you.
    • 7:00 p.m.: Judges’ Scores and Comments Due Deadline. All scores from judges must be submitted by this deadline. Please try to also submit constructive comments on each student’s online score card–the students very much appreciate any feedback. Student presenters will only see judges’ comments, not the actual scores. Before closing the scoring window, be sure to move your cursor out of the area of the student comment box so your entry can be “recorded.” You will have access to your score card until 7:00 p.m.; after that, the score card will automatically submit. We thank you for your time and expertise, and hope that you enjoyed this SURCA experience as much as we know the students will!
  • Tuesday, March 30 (Awards Presentations)
    • 4:00-5:00 p.m.: SURCA 2021 Awards Ceremony. The YouTube link for the awards ceremony will be available on the SURCA website. We hope all judges will be able to join us!

Will I Be Judging Posters in My Own Field?

You select your preference for the categories that you wish to judge. We will assign you posters to judge based on your preference, ensuring that you will be judging posters in your own field.

SURCA 2020 Abstract Book

Each year close to the date when SURCA is held, we post the most current collection of presenters’ abstracts in the form of a book. Want to see last year’s book? Download a copy! Looking through the book will give you an idea of the kind of projects you will be evaluating as a SURCA judge.

How Judging Works

  • You will be assigned 3-4 presentations to judge. In advance of the event, read about your presenters’ research in an online abstract book. At the event, you will spend about 2.7 hours total (1) attending the oral presentation session–all of the students you are judging will be in a single presentation; then, (2) visiting the presenters again in their individual Zoom rooms where you will be able to ask in-depth questions; and, (3) completing scoring and providing positive written feedback to the students you judged.
  • For each presentation that you have been assigned, you will provide scores and feedback through Rocket Judge software. Rocket Judge will work on either your computer or cellphone. You may also review the judging rubric with a score sheet online. Rocket Judge also allows you to provide your valuable and insightful personal notes and suggestions to presenters directly in the app. Students will not be able to see their individual scores.
  • SURCA staff will be identifiable online and are available to assist you and get answers to your questions.